HR & Admin Coordinator
Riyadh,
Saudi Arabia
About Secure Tech
Secure Tech is a system integration company in Riyadh, Saudi Arabia, specializing in security systems and technical solutions. Our commitment is to provide the best service and equipment in the technological and security fields, adhering to international standards. Our team of qualified professionals strives for development and improvement for a better future in Saudi Arabia.
Job Summary
The HR & Admin Coordinator supports the day-to-day human resources and administrative activities of the company under the direction of the HR & Shared Services Manager. The role coordinates recruitment and onboarding, government platform transactions, employee records, and employee requests, as well as office organization, facilities, vehicles, and supplies, helping ensure that HR and administrative services run smoothly and in line with company policies and Saudi labor regulations.
Responsibilities
- Coordinate recruitment activities, including posting job ads, screening CVs, scheduling interviews, and communicating with candidates.
- Prepare offer letters and employment contracts for review, and coordinate onboarding and orientation arrangements for new employees.
- Assist in updating the organizational chart, job titles, and job descriptions as directed by the HR & Shared Services Manager.
- Process transactions on government platforms such as Qiwa, Muqeem, GOSI, Mudad, and Taqat, and follow up with government entities when required.
- Maintain complete and up-to-date employee files, records, and documentation.
- Collect and verify attendance, leave, and other data needed for monthly payroll preparation.
- Respond to employee inquiries and requests (letters, leave, certificates) and escalate issues to management when needed.
- Prepare regular HR and administrative reports and trackers (headcount, Iqama and document expiry, leave balances).
- Organize files, draft correspondence and memos, and schedule meetings and appointments.
- Handle internal and external administrative requests and inquiries, and coordinate between departments.
- Coordinate office facilities and company vehicles, including vehicle movement, registration, insurance, and maintenance follow-up.
- Coordinate business travel arrangements, including flight and hotel bookings, visas, and travel allowances, in line with company policy.
- Monitor office supplies, tools, and subscriptions, and raise requests in coordination with the Procurement and IT departments.
- Assist in organizing internal and external company events and occasions.
- Perform any other HR or administrative tasks assigned by the direct manager.
Must Have
- Diploma or Bachelor’s degree in Human Resources, Business Administration, or a related field.
- 0–2 years of experience in HR or administrative support roles.
- Working knowledge of Saudi government platforms (Qiwa, Muqeem, GOSI, Mudad, Taqat).
- Basic knowledge of Saudi Labor Law and administrative procedures.
- Proficiency in Microsoft Office, especially Excel and Word.
- Fluency in English and Arabic, both written and spoken.